UT Office of Finance to Start Accepting Electronic Invoices

Category: Announcements

On Aug. 12 2019, we will start accepting electronic invoices from Grainger, Dell, Staples, Fisher Scientific, Staples, and VWR for orders placed in UT Market Place. This will provide paperless transactions with these vendors, improve controls and significantly reduce departmental efforts in processing payments to these vendors. We will continue to onboard additional UT Market Place vendors in the next few months.

Watch the brief video below explaining how these changes will affect your department.

UT Market Place E-Invoice Project
These changes will not affect procurement card orders. For non P-card orders, departments will enter the quantity received in the UT Market Place and the system will provide a three-way match between the quantity ordered, received and invoiced. This prevents data entry errors and lost invoices. A PDF of the transaction will automatically be attached to your ledger. Departments will no longer be able to enter invoices in IRIS to these vendors. 

Training will be conducted in-person and via Zoom. See training dates and registration information below.

All questions can be directed to BJ Roberts at 865-974-2569 or broberts@tennessee.edu.

In-Person Training Sessions

Chattanooga: July 10 at 10 a.m. EDT and 2 p.m. EDT
For details, please contact Melita Rector at 423-425-5350 or melita-rector@utc.edu.

Martin: July 15 at 10 a.m. CDT and 2 p.m. CDT
For deatils, please contact Lori Donavant at 731-881-7815 or ldonavant@utm.edu.

Health Science Center: To Be Determined

Knoxville Area: July 18 at 1 p.m. EDT and 3 p.m. EDT; July 19 at 9 a.m. EDT and 11 a.m. EDT
To register, please use K@TE.

Zoom Training Sessions

All times are 10 a.m. EDT.
July 29
July 31
Aug. 1
Aug. 5
Aug. 7
Aug. 9
To register for Zoom training sessions, please use K@TE.

Zoom Training Sessions for UT Health Science Center

All times are 10 a.m. EDT.
July 30
Aug. 2
Aug. 6
Aug. 9
For UT Health Science Center staff to register, please use this link: https://utk.questionpro.com/t/AOseQZemUE.