Hotel Knoxville Four Points Holiday Inn
Room Rates CONUS CONUS CONUS
Hotel Website https://www.marriott.com/hotels/travel/tysde-hotel-knoxville/ https://www.marriott.com/hotels/travel/tysfp-four-points-knoxville-cumberland-house-hotel/ http://www.knoxvilleholidayinn.com/
Corporate Code UOT UOT UOT
Blackout Dates UT home football game weekends (Friday-Saturday)

March 7 – 10, 2019
May 20 – 27, 2019

UT home football game weekends (Friday-Saturday) UT home football game weekends (Friday-Saturday)

May 21 – 25, 2019

Internet Complimentary Complimentary Complimentary
Parking Complimentary Complimentary for direct billed guest rooms only Complimentary for direct billed guest rooms; individuals paying own receive 50% off of prevailing rate.
Early Departure Fees Waived Waived Waived if guest notifies hotel upon check-in
Cancellation Policy  (Individuals) 11:59 PM the day before arrival 6:00 PM the day before arrival 6:00 PM the day before arrival
Sleeping Room Cancellation Fees (75% of CONUS) x (number of rooms) = baseline liquidated damages. (Baseline number) x (.25, .5, .75, or .1, as applicable) = final amount.

91 calendar days or more in advance: no liquidated damages; 90 – 60 days in advance: 25%; 59 – 30 days in advance: 50%; 29 – 15 days in advance: 75%; 14 – 0 days in advance: 100%

(75% of CONUS) x (number of rooms) = baseline liquidated damages. (Baseline number) x (.25,
.65, .85, or 1.0, as applicable) = final amount.Date of signing of BEO to 120 days in advance: 25%; 119 – 60 days in advance: 65%; 59 – 30 days in advance: 85%; 29 – 0 days in advance: 100%
(75% of CONUS) x (number of
rooms) = baseline liquidated damages. (Baseline number) x (.5, .75, or 1.0, as applicable) = final amount.
91 calendar days or more in advance: no liquidated damages; 90 – 60 days in advance: 50%; 59 – 21 days in advance: 75%; 20 – 0 days in advance: 100%.
Event Food, Beverage, and Meeting Space Cancellation Fees: None The baseline is the food & beverage minimum, and meeting room charge, listed in the BEO.  If the University cancels 21 calendar days or more in advance: no liquidated damages; 20 –3 days in advance: 35%; less than 72 hours: 100% The baseline is the food & beverage minimum, and meeting room charge, listed in the BEO.  If the University cancels 91 calendar days or more in advance: no liquidated damages; 90 – 60 days in advance: 50%; 59 – 21 days in advance: 75%; 20 – 0 days in advance: 100%
Event Attrition Fees The University will be responsible for a portion of nights not utilized on a cumulative basis below 70% of the total group room block after the cut-off date (21 days prior to the event). The University will pay attrition as follows: 75% of the negotiated room rate x (rooms not used under 70%). The University will be responsible for a portion of nights not utilized on a cumulative basis below 80% of the total group room block after the cut-off date (30 days prior to the event).  The University will pay attrition as follows: 75%
of the negotiated room rate x (rooms not used under 80%).
The University will be responsible for a portion of nights not utilized on a cumulative basis below 80% of the total group room block after the cut-off date (21 days prior to the event). The University will pay attrition as follows: 75% of the negotiated room rate x (rooms not used under 80%).
PO Number 5500007588 5500007633 5500007637
Contact Tracy K. Hicks
(865) 637-1234
gmknoxville@isquarecap.com
Jennifer Gauntt
(865) 971-4663
jgauntt@peachtreehotelgroup.com
Kelly Pratt
(865) 934-3084
kpratt@hiknoxdwtn.com
Special Notes Groups below 30 attendees may cancel sleeping rooms
without penalty 30 days prior to the event
Airport Hilton (Alcoa) Hilton Crowne Plaza
Room Rates CONUS for UT staff; $114 for UT guests CONUS (if booked 21 days or more in advance) CONUS
Hotel Website https://www3.hilton.com/en/hotels/tennessee/hilton-knoxville-airport-KNXAHHF/index.html https://www3.hilton.com/en/hotels/tennessee/hilton-knoxville-KNXKHHF/index.html https://www.crowneknox.com/
Corporate Code UOT UOT UOT
Blackout Dates September 21-23, 2018
October 19-21, 2018
November 16-18, 2018

UT home football game weekends (Friday-Saturday)

September 25-26, 2018

October 22-26, 2018
November 14-17, 2018

December 31, 2018

January 7-10, 22-23, 29-30, 2019
February 8-9, 27, 2019
March 12-17, 2019
April 15-17, 2019
May 6-9, 20-25, 2019
June 8-12, 17-19, 2019
July 20-24, 26-27, 2019
July 31 – August 3, 2019
August 9-14, 2019

UT home football game weekends (Friday-Saturday)

October 26, 2018
October 28-31, 2018
November 2-6, 2018
December 31, 2018

January 11-12, 2019
January 17-19, 2019
February 14-16, 2019
March 8-9, 2019
March 12-18, 2019
May 8-12, 2019

Internet Complimentary. Complimentary Complimentary
Parking Complimentary. Complimentary self-parking Complimentary
Early Departure Fees Waived One night’s room and tax Waived
Cancellation Policy  (Individuals) 48 hours in advance – no charge; Within 48 hours – one night’s room charge 6:00 PM the day before arrival; 14 days prior to home football weekends.
If part of a group room block, 3 business days prior to arrival.
6:00 PM the day before arrival
Sleeping Room Cancellation Fees Baseline number is total estimated charges.  90-30 days in advance: 50%; 29-7 days in advance: 75%; less than 7 days: 100% (75% of CONUS) x (number of
rooms) = baseline liquidated damages. (Baseline number) x (.25, .65, .85, or 1.0, as applicable) = final amount.Date of signing of
Hotel Event Form to 120 days in advance: 25%; 119 – 60 days in advance: 65%; 59 – 30 days in advance: 85%; 29 – 0 days in advance: 100%.

(75% of CONUS) x (number of rooms) = baseline liquidated damages for rooms.  (Baseline number) x (.25, .5, .75, or .1, as applicable) = final amount. 

Date of signing of BEO to 120 days advance: 25%; 119 – 60 days in advance: 50%; 59 – 31 days in advance: 75%; 30 – 0 days in advance: 100%

Event Food, Beverage, and Meeting Space Cancellation Fees: Baseline number is total estimated charges.  90-30 days in advance: 50%; 29-7 days in advance: 75%; less than 7 days: 100% The baseline is the food & beverage minimum, and meeting room charge, listed in the BEO. If the University cancels 90 calendar days or more in advance: no liquidated damages; 89-60 days in advance =50%; 59-21 days in advance = 75% and 20 days or less = 100% The baseline is the food & beverage minimum, and meeting room charge, listed in the BEO. If the University cancels 45 calendar days or more in advance: no liquidated damages; 44-30 days in advance = 50%; 29-15 days in advance = 75%; and 14 days or less = 100%.
Event Attrition Fees The University will be responsible for a portion of
nights not utilized on a cumulative basis below 80% of the total group room block after the cut-off date (21 days in advance).
The University will pay attrition as follows: 75%
of the negotiated room rate x (rooms not used under 80%).
The University will be responsible for room nights not utilized on a cumulative basis below 85% of the total group room block after the cut-off date (30 days prior to the event). The University will pay attrition as follows: 75% of the negotiated room rate x (rooms not used under 85%) The University will be responsible for a portion of nights not utilized on a cumulative basis below 80% of the total group room block after the cut-off date (21 days prior to the event). The University will pay attrition as follows: 75% of the negotiated room rate x (rooms not used under 80%).
PO Number 5500006746 5500007645 5500007682
Contact Breanna Endsley
(865) 970-4300 option 2
Breanna.endsley@hilton.com
Tracy O’Connor
(865) 251-2573
toconnor@hiltonknoxville.com

Ken Knight
(865) 522-2600
kknight@crowneknox.com

Special Notes CONUS rate is offered to reservations made 21 days or more prior to arrival Hotel will offer CONUS rate to prospective UT student visitors when the reservation is made by UT staff