T-3 Travel Expense Worksheet

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This form should be used for the traveler’s convenience to aid in recording expenses in IRIS and/or to sign for reimbursement purposes if the traveler is not a UT employee (e.g., a guest traveler). If used, the non-UT employee traveler signs this form.

T-6 Travel Expense Report (Non-IRIS)

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This form should be used for reimbursement of travel for individuals with status “Withdrawn” in PA20 in IRIS such as Casual Laborers, retirees, etc. or for individuals covered by a personal service contract. (Contract should be on file in the Treasurer’s office.)

T-18 Travel Request Worksheet

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This form can be used for convenience when processing a Travel Request in IRIS. The traveler can complete the T-18 form with the dates and times of the trip, the purpose of the trip and the trip destination(s), which can then be used for the IRIS entry of the Travel Request. The traveler, department head, and VP, Chancellor or designee (if international travel) sign the T-18 form.

T-24 Guest Traveler Worksheet

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This form can be used for convenience when recording a guest traveler in IRIS. The guest traveler should fill in or provide the information on this T-24 form and then return the form to the department for processing. NOTE: The actual requesting of the guest traveler number is processed via the ZPHRRECORD000 – Record Friend / Pending EE / Guest Traveler Request transaction in IRIS. There are no signature requirements for the T-24 form.
Guest Traveler Documentation →

T-25 Application for Direct Bill of Airfare

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This form is used for all direct bill of airfare and/or car rental. An approved Travel Request must be completed in IRIS prior to the submission of the T-25 form. The department should send the completed and signed T-25 form to the appropriate business office for processing.  The approver signs the T-25 form.  After the form has been processed, the traveler or the department should make reservations with World Travel.

T-30 Conference and Seminar Registration Prepayment Form

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This form is used to prepay conference and seminar registration fees. A Travel Expense Report must be created in IRIS (with a coinciding Travel Request, if required) with the registration fee added using the “Reg/Conf/Train Company Paid” expense receipt type. The Comments section of the Travel Expense Report should indicate any meals or lodging expenses included in the registration fee. Complete the T-30 form with the trip number included and then scan this form and all supporting documentation from the conference or seminar. (The supporting documentation should identify the registration fee amount, amenities provided, dates, and location.) Attach the scanned PDF file in IRIS and submit the trip to IRIS workflow. Because the registration fee is being paid by the university directly to the group organizing the conference or seminar, no costs will be reimbursed to the traveler at this point. The approver signs the T-30 form.

T-40 Travel Package Itemization

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This form is used if it is not possible to obtain an itemized receipt or statement when a travel package is purchased for a trip. This form should be completed and signed by traveler then attached to the travel expense report for reimbursement.

T-41 Request for Travel Advance

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This completed T-41 form must be attached to the trip in IRIS and submitted in time to allow for processing (including departmental approvals, auditing and mailing/bank deposit). If not submitted in a timely manner, a travel advance is not guaranteed. For all travel outside the state of Tennessee, there must be an approved travel request in IRIS prior to the travel advance being submitted. The traveler signs the T-41 form. Note: Please Download Form before Data Entry. Form may not be compatible with all browsers.